Protect Your Municipality - Find the Best Contractor

Protect your municipality by bringing in the best contractor to handle your job.

RPFs establish the best practices for surface prep and coatings, and in doing so, saves taxpayer money!

1. Outline the technical specs
  • Specs for surface prep
  • Specs for coatings
  • Your standards for inspections
  • Your standards for documentation of important factors such as safety procedures
2. Outline what qualifications you require
  • Experience, reputation and viability

Click on the tabs to learn more!


Click here for a printable version -- contains a handy checklist!

A well-written RFP includes specs for surface prep.

Click here for a pdf of an abbreviated version of the Surface Specification Standards from the Society for Protective Coatings and the National Association of Corrosion Engineers.

Your RFP should include specs for coatings.

Complete specifications for coatings include:

 Material selection
 Coating application method
 Mill thickness

Material suppliers or manufacturers, engineers, qualified contractors and certified coatings inspectors are valuable resources with technical specifications including surface preparation and coatings.

Three professional organizations have coatings specs that you can use right on their websites:

SSPC – The Society for Protective Coatings
tel. (412) 281-2331

NACE – National Association of Corrosion Engineers
tel. (281) 492-0535

ASTM – American Society for Testing and Materials
tel. (610) 832-9585

**ASTM E-337: Test Method for Measuring Humidity with a Psychrometer
**ASTM D 4414 “Standard Practice for Measurement of Wet Film Thickness by Notch Gages”
**ASTM Committee D01.23: Test Method for Nondestructive Measurement of Dry Film Thickness of Applied Organic Coatings Using an Ultrasonic Gauge

Your RFP should outline a plan for inspections

The facility owner, an inspector and the contractor should conduct inspections at the following hold points:

 At completion of surface prep 
 At completion of substrate repairs
 At completion of primer application
 At completion of coatings application
 Final inspection

The final inspection should show that the coating system is free of:

 Uncured material
 Inadequate thickness
 Foreign matter
 Unspecified materials

Your RFP should require an outline of how the contractor will document the project in the following areas:

  • Safety
  • Weather conditions
  • Surface Prep
  • Material Application
  • Inspection

Include a statement requiring protection of the coating

Your RFP should include this statement: “We, (the facility owner) will protect the high performance coating system during cure time and until the final acceptance.” 



Click here for a printable version -- contains a handy checklist!

Assess the contractor’s financial stability

  1. Business name
  2. Permanent address of place of business
  3. Number of employees
  4. Length of time in business under present name
  5. Current financial statements showing assets and liabilities of the company
  6. Written statement from bonding company listing total and available bonding capacity
  7. Copy of current Certificate of Insurance
  8. Contractor’s license with limitation amount sufficient to meet amount of contract

Assess the contractor’s expertise

  1. Names of staff and their trade license numbers
  2. Proof that the company has a Certified Coatings Inspector on staff
    Society for Protective Coatings (SSPC) – Certified Concrete Coating Inspector
    National Association of Corrosion Engineers (NACE) -- Level III Certified Coating Inspector
  3. Proof that the company’s superintendent has been responsible for or managed projects similar in size to the proposed project in the past 3 years in the US. 
  4. Documentation of the proposed superintendent’s experience and qualifications
  5. References for the proposed superintendent
  6. Construction and repair contracts require proof that the company is a General Contractor in the state of North Carolina. NC state law requires a general contractor’s license for “the construction of any building, highway, public utilities, grading or any improvement or structure where the cost of the undertaking is thirty thousand dollars ($30,000) or more.”

Assess the contractor’s Experience

  1. 5 Water and Wastewater references for the contractor. They should be no more than 3 years old, and should include contact name, address, phone and email, project name, approximate measurement of the area of the completed project, contract amount, and completion date, plus other relevant information
  2. Statement from material manufacturer stating that contractor is an approved applicator and has a minimum of 3 years experience in installation of product.

Assess the contractor’s ability to maintain a safe environment

  1. Affidavit stating whether or not the contractor has had any OSHA violations within past 3 years
  2. Copy of Safety Program (At minimum, the Table of Contents of the Safety Program)
  3. Documentation of training signed by supervisors and employees
    This is especially important for safety hazards particular to the project being bid.

Assess the contractor’s accountability for the project

  1. Statement regarding the percentage of the work the company will complete in-house 
  2. List of company’s own equipment to be used
  3. If response time is important: Statement from company guaranteeing a minimum response time
  4. List of all subcontractors with verification of:
    1. Number of years of experience in performing this type of specialized work and installing the proposed lining system(s)
    2. Statement from manufacturer certifying subcontractor as an installer of the lining systems proposed
    3. List of municipal clients that subcontractor has performed this type of work over past 5 years including names, phone numbers and description of project
  5. Statement as to the minimum percentage of the work to be completed by the company’s own employees.